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Set up tasks that repeat on a schedule — the foundation of automated close checklist management.

Recurrence Patterns

TaskCalendars supports various recurrence patterns suited to finance workflows:

Daily

  • Every day (e.g., daily cash position report)
  • Every N days
  • Every weekday — Monday through Friday (e.g., daily bank sweep confirmations)

Weekly

  • Every week on specific days (e.g., weekly AP aging review every Friday)
  • Every N weeks
  • Multiple days per week

Monthly

  • Specific business day each month (e.g., business day 3 — journal entry deadline)
  • Business day offset from month-end (e.g., last business day minus 2 — pre-close cutoff)
  • Same weekday each month (e.g., first Monday — team close kickoff)
  • Last day of month (e.g., month-end accrual cutoff)

Quarterly

  • Quarterly filing deadlines (e.g., estimated tax payments due Q1–Q4)
  • Quarter-end close tasks with automatic date adjustment

Yearly

  • Annual filing deadlines (e.g., 1099s, corporate returns)
  • Audit preparation start dates
  • Relative dates (e.g., third Thursday of November for year-end planning kickoff)

Business-Day Adjustment

For month-end close tasks, use the business-day offset feature instead of a fixed calendar date. Set a rule like “business day 3” or “last business day minus 1” and TaskCalendars calculates the actual date each period — adjusting automatically when it falls on a weekend or holiday.

Setting Up Recurrence

  1. Create or edit a task
  2. Click Date Rules or the recurrence option
  3. Select your pattern type (one-time, daily, weekly, monthly, quarterly, yearly)
  4. Configure the specific settings and business-day adjustments
  5. Set an end date (optional)

Managing Recurring Task Instances

Each occurrence of a recurring task creates an instance. You can:

  • Complete instances individually — each period is tracked separately
  • Skip specific instances (e.g., a task not needed for a particular month)
  • Modify a single instance without affecting the recurring rule or other periods

Tips for Finance Teams

  • Use business-day offsets — avoid hard-coding dates that shift every month
  • Set up the full close checklist — define every task once, then let it recur automatically each period
  • Name tasks for the work, not the date — the system handles the date; your task name should describe the activity
  • Review annually — adjust recurrence rules when your close calendar or team structure changes